ROMANICA accademia italiana di lingua e cultura

GENERAL TERMS AND CONDITIONS APPLICABLE TO THE BOOKING.
Description of the booking process, deposit payment, balance payment

1. Making a booking.
1.1 The booking will be made via langart.net through an online booking system.

2. Deposit payment
2.1 A deposit, in the amount specified in the booking process, to secure a place on the course, will be charged to the student at the time of booking.

3. Balance payment
3.1 The balance will be paid by the student to the school directly.
3.2 For the payment of the balance, the school will issue an invoice to the student, with the deposit deducted, and forward it to the student along with confirmation of enrolment and other documents relating to the booking. The invoice will include the methods of payment accepted by the school, as well as the deadline for payment.

For latest booking terms, to include changing the booking, cancellations, withdrawal from the course, and others, regulations, as below, apply:

REGULATIONS

1. In the event of cancellation, the deposit will be refunded (less € 50 administration fees) provided notification of the cancellation is received at least 15 days prior to the first day of the course. However, for students who are not able to attend the course during the period already booked, the school is willing to consider the deposit as a bonus valid for next 12 months; after that term, the enrollment is definitively cancelled.
2. Payment of the balance due for course (+ accommodation) fees, has to be done within the second day of the course.
3. Refunds or reductions will not be made in the instance of students who begin a course after the established date, are inconsistent in class attendance or terminate the course prematurely.
4. The lessons run from Monday through Friday; the school is closed during Italian national holidays.
5. Intensive group courses 20 hours weekly: in classes composed of one or two students the duration of daily lesson will be 2 hours instead of 4.
6. Semi-intensive group courses 10 hours weekly: in classes composed of one or two students the duration of daily lesson will be 1 hours instead of 2.
7. Individual lessons must be cancelled at least 24 hours in advance. If such a notice is not given the lesson will be charged in full.
8. Accommodation service is reserved to students enrolled at Romanica’s courses; payment of accommodation fees has to be done at the school’s administration office within the second day of stay.
9. The accommodation is normally reserved from the day before the beginning of courses until the day after the end of courses. If, for travel reasons, you wish to extend your stay with an early arrival or a belated departure, you can ask the school for the possibility to arrange one or more extra nights. Once the reservation of accommodation is done, there are no reductions in case of late arrival or early departure.
10. The accommodation service is reserved to students enrolled for:
– intensive courses in group 20 hours weekly
– semi-intensive courses in group 10 hours weekly + 2 individual hours per week
– individual course of at least 5 hours per week
– afternoon courses + 3 individual hours per week

RULES AND INSTRUCTIONS FOR STUDENTS WHO NEED A VISA FOR STUDY REASONS
Romanica, the school of Italian language, is recognized by the Italian Ministry of the Public Instruction. With application for a course at Romanica, it is possible to request for a study visa for the periods longer than 3 months.
Students who need the registration certificate in original, signed and printed on the school’s paper with letter head and the official document of the state of Italy proving the regular activity of the school, which can be required by the Italian Embassy in order to grant a student visa, have to pay in advance the total price of their course. The school can send the documents mentioned above only after the payment has been received in full.
Though always in abidance with the Italian Ministry of Foreign Affairs’ instructions, embassies in different countries may follow specific procedures in the issuing of visas (e.g., the minimum of hours of attendance required), therefore we always recommend to check with the Italian Embassy in the country of residence before applying. The school merely provides the required documents, but it’s the applicant’s only responsibility to gather all the correct information about the procedure to follow and the real possibility of getting the visa in their country of residence.
Processing time may vary according to the Embassy, therefore the student should always apply in advance.
Should the visa be issued after the beginning of the course, missed lessons can neither be recouped, postponed or refunded. The attendance of the course is limited to the dates appearing on the registration certificate.

PROCESSING TIME AND WAYS OF DELIVERY OF DOCUMENTS FOR VISA REQUEST
The Romanica school is able to produce the documents only after full payment by the student. The documents will be handed over personally (to the student or a trusted person) or sent by priority mail. The material may also be sent by courier (charge applies) upon request.

IN CASE OF REFUSAL OF THE STUDY VISA
In case of refusal of the study visa, the school will reimburse the paid amount (except 200,00 euros secretarial charges) only at the following conditions:
– written cancellation should arrive at least 15 days prior to the beginning of the course
– all original documents sent to the student must be returned to the school
– official declaration by the Italian Embassy stating the refusal of the visa and its cause
In case of refusal of the study visa for reasons attributable to negligence of the student, Romanica school will not reimburse the paid amount and will keep it as a bonus valid for the new request for study visa.